When “bespoke” really means “bespoke”!
This time last year, we embarked on a project to provide music at a beautiful wedding at Wrotham Park in Hertfordshire.
We were contacted by our friends Bryony and Penny at The Entourage Collection on behalf of their clients who were getting married in front of 300 family and friends in a glass marquee, with drinks in the House, followed by dinner back in the marquee.
The brief was to provide a string ensemble for the ceremony, musicians to lead the guests into dinner with music audible to all guests as they moved, and a jazz band to accompany dinner.
This brief presented us with lots of exciting possibilities, and also lots of issues to consider, such as:
- • 300 people will make a lot of noise and take a loooong time to get from the house into the marquee!
- • there are three distinct areas to cover – the house, the area between the house and the marquee, and the marquee…
- • …which is ENORMOUS
- • how do we ensure that guests don’t get an ‘overlap’ of music as they move?
In the end, the solution was remarkably simple, in a complicated kind of way…!
Three string quartets played together as a mini orchestra for the ceremony, and then one quartet played in the House, one on the ‘walkway’ outside, and one in the marquee. Each quartet was hooked up to the PA system, with in-ear monitoring, and playing the same music in the three areas!
The sound guys from Ross Co were amazing and as you can imagine, the musicians had great fun during rehearsal, making sure that the sound was working properly! Here’s a video of the rehearsals – bear in mind that it was a freezing cold day in late October…!
The orchestra sounded wonderful when all three quartets played together, and here are a couple of clips from before the ceremony (Allegro from Brandenburg Concerto no 3 by JS Bach), and as the bride and groom left (Wedding March, from A Midsummer Night’s Dream by F Mendlessohn).
We were all bowled over by the amazing flowers, designed by Woodbrown, and well fed and watered throughout the event by Last Supper (not a dry, curly sandwich in sight!). And of course, the fantastic marquee from PBI Event Architecture was just fabulous! It’s always a pleasure to work with such talented people to bring an event to life, and to realise the vision of the client and event designers.
Multi-cultural music for our multi-cultural business world
It is increasingly common that event organisers wish to celebrate the cultural heritage of their company, or to demonstrate their company’s sphere of business, through the entertainment provided at company events. We are regularly approached by event planners for whom something “off the shelf” just won’t work and so we design entertainment to cater to their specific requirements.
Last Summer, we worked with a couple who were to marry in Tuscany and were fans of World music. The groom was Jewish, and whilst the bride wanted to enter the ceremony to Pachelbel’s Canon, she didn’t want a string quartet. Oh, and they wanted to dance to folk and contemporary tunes, and some traditional Jewish Horas too - this was a brief for David, our Director, to really get his teeth into!
Based on the bride’s request for Pachelbel and Western classical music during the ceremony, he started with a string duo and added a sitar for an authentic Indian sound. To help with the contemporary and folk side of the request, he added a guitar for its harmonic foundation, and finally percussion in the form of Indian tabla and various Japanese instruments.
The result was Synergy Six. As you will see, they performed repertoire as varied as John Legend’s “All of me”, Verdi’s “Libiamo” and Jewish traditional pieces such as “Hava nagila”.
This ensemble is perfect for events reflecting multi-culturalism within companies and their business, and the ensemble are keen to investigate the relationship between other musical cultures. They went down a storm, and the musicians loved working together in such an unusual ensemble, and we think you’ll agree, their sound is a wonderful cultural mix.
For more information about Synergy Six or to discuss your specific requirements, please give us a call, or drop us an email.
Let’s get this party started!
We’re getting to the time of year when thoughts are turning to Christmas parties, and whilst the venue might be booked, the poor frazzled person dealing with it (as well as their ‘proper’ job!) may only just be getting round to thinking about the entertainment.
Here are some things to think about when making this important decision!
It’s hard to beat the atmosphere generated by great live music, therefore a band is the obvious choice. Having said this, booking a DJ means that you get to hear the original versions of the songs everyone loves to dance to, plus you can have a much greater input into the playlist for the evening.
You should consider the number of guests you’re expecting - if your party is relatively small, a DJ could well be a better option for you.
If you have a long evening of dancing planned, you might consider a band and a DJ, as a band will charge pro rata for performing longer than their standard set time, so hiring both might actually be more cost-effective for a long playing time.
If the performance area available isn’t huge, DJs are normally pretty compact, whereas bands can take up rather more space, and can get a little upset when asked to shoe-horn themselves into a corner.
Finally, of course, there’s the cost. A good DJ will cost about as much as a very mediocre band and a good band will cost three to four times as much as a good DJ. In our experience, there’s no such thing as a good, cheap DJ or band: they’re either good OR cheap: never both.
Entertaining Foreign Clients
At Guest Artists we do a lot of work with Destination Management Companies. DMC’s, like us, are experts in arranging events, but whereas we stick to the entertainment side, they – poor things – have to look after EVERYTHING for large groups visiting the UK.
And when we say EVERYTHING, we mean every minute of every day and evening – from meeting and greeting the delegates at the airport and sorting their hotel and restaurant reservations, to organising every last element of both the business and social aspects of the trip – which could be anything from providing personalised flip charts to arranging a unique behind-the-scenes tour at a West End show.
When our friends at Wedgewood Britain were asked to arrange a quintessentially British experience for a group of Russian business people, they knew that the music and entertainment had to be diverse, and so called in the collective brains of our three offices.
Together we decided on two evenings of entertainment, the first of which was a “traditional British pub evening”. Although this was, indeed, based in a pub – the excellent Butcher’s Hook & Cleaver in Smithfield – this was a very unusual “traditional” pub evening. When we go to the pub, we aren’t normally greeted by a bagpiper, and it’s pretty rare for someone to draw a caricature of us whilst there too – and still less to invite us to take part in highland dancing. But this wasn’t a normal evening, and our Russian guests enjoyed all this and more – including a tutored beer tasting with a beer sommelier from Fuller’s Brewery.
Their final evening in London needed a more formal approach. Hosted at the lovely Middle Temple (one of our favourite venues) we felt a nod to the pomp and ceremony for which Britain is universally known was in order, so to the delight of the guests, a beefeater greeted them as they arrived. A jazz trio accompanied their reception on the lawn and rounded off a happy - and sunny - few days in London!
We put together a little video (below) of the entertainment they enjoyed – we think you’ll agree that the piper and the beefeater were the highlights!
As always, it was a pleasure working with Vanessa and her colleagues at Wedgewood Britain. They certainly deserved a couple of days off after such a busy time in the sweltering heat that was early July…
Guest Artists does Michael Jackson
David and Emma had a fun evening at The National Portrait Gallery at the end of September, running the entertainment at a private viewing of the Michael Jackson – On the wall exhibition.
Having worked with the NPG earlier in the summer, we were delighted when they approached us to co-host this event and to provide the entertainment. The evening: to demonstrate the Gallery’s innovative and unusual event spaces, and showcase suppliers. The brief: to provide an eye-catching opener, followed by engaging background music.
As you can imagine, this was an exciting brief, with the potential to do some unusual things! The end result was one of our amazing DJs, Flash Mob Dancers (above) and a strolling band, entertaining guests and turning them into a percussion section!
As you can see from the video, everyone had great fun and the cheer that followed the dancers’ performance was magnificent! The evening was mouth-wateringly catered by Alison Price & Company, the fabulous flowers were courtesy of Hayford & Rhodes and Fisher Productions worked their wizardry with the sound and light, and all in the beautiful spaces of the National Portrait Gallery.
We look forward to working with you all again soon!
Guest Artists does Top Gear!
There are many days in our working calendar that stand out for us as a team. We thought it may be interesting to share with you some of the (sometimes, in retrospect, hilarious) hiccups we encounter, and the lengths we go to, to ensure our clients receive the very best service we can deliver.
Here’s what happened when David, our Director, spent a rather hectic 24 hours running the music for a very elegant wedding in Europe.
The Runaway Priest…
For a start, the priest told me that he didn't like to hang about. He wasn't joking, sounding at times like the auctioneer on Storage Hunters (only with an Irish accent) - but to be fair, omitting the opening hymn altogether and then sending the bridal party out during the final hymn did give him a head start in his record-breaking attempt. The congregation must have wondered what this thing noted on the order of service as "recessional" was all about...
Frankly I'm not convinced he had even read the order of service at all - my suspicions being particularly raised when at one point he announced: "Let us proclaim the mystery of faith in bold type"...
Combining this with a request given just before the service for an extra (unrehearsed, of course...) "special piece" for the bridesmaids to enter to - they were sent down the aisle individually at 5 yard intervals by the wedding coordinator - made for a service more challenging than was strictly necessary.
But that was the easy bit…re-wind to the middle of the night before the wedding…
A flight cancelled late the previous night had led to a merry, early hours game of find-a-flight-going-within-200-miles-of-where-we're-going-before-anyone-else-finds-the-same-flight, to say nothing of a £2.5k bill - and this only once I'd explained to the nice Barclays lady in Newcastle that my desire to spend £2.5k on flights at 2am was entirely genuine. Having done that it was then simply a question of contacting the performers (it’s the early hours of the morning remember), to get them all to change their plans and get to Gatwick rather than City for their early morning flight. Easy peasy.
Even this would have been fine except the replacement flight was then delayed on the tarmac, meaning that there was a fair chance that my esteemed colleagues wouldn't actually make the service at all anyway.
What to do? What would Jeremy Clarkson do? Hire a helicopter to meet the flight, of course. But the helicopter only seated six - and seven needed transporting.
So the day morphed into a "GA does Top Gear". Who would win over a 200-mile trip? A fast Mercedes going straight to the venue or a helicopter flying to its base about 30mins drive from the venue, plus car from there to the gig. (If you're interested, it was the helicopter by about 20 minutes). But all musicians made the service.
All in a day’s (and night’s) work
Once the service ended, all was disappointingly plain sailing!
But none of it would have been possible without the assistance, good grace and forbearance (and, of course, excellent performances) from our amazing musicians! I might perhaps have got a teensy bit shouty at some points, for which I apologise, but you were all stars!
This wedding was under a strict confidentiality agreement, so we’re unable to share much more detail with you – but we wanted to share the logistics of what can happen with some of our client projects. We absolutely love the work we do, are passionate about music, and work with an amazing group of artists – which makes our jobs that much easier.
Guest Artists are on the Blog!
It has been said, many times, that we should start a blog to record the life and times of Guest Artists, and try to pass on our wealth of knowledge after 25 years in the business. As musicians and event managers, we regularly experience situations that just wouldn’t happen to anyone else, and are daily in the privileged position of advising people about the music for their Big Day, organising spectacular entertainment for events large and small, and also giving comfort through music, after the passing of a loved one.
Through this blog we aim to: pass on tips for organising the music and entertainment for your event, be it large or small, private or corporate; take you backstage to show you the build up to some of our bigger events; and of course, share the “you won’t believe what just happened…” moments.
We hope you’ll join us on our journey into the world of blogging, and if there are specific topics you’d like us to cover, please let us know!
Guest Artists x